Rules of the School Board of Palm Beach County, Florida
Title 6Gx50
Chapter 3. Personnel
← Prev.   Section 3.10   Next →

Policy 3.10Conditions of Employment With the District

  1. Purpose: This policy sets forth the procedures to be followed and the applicable forms to be completed by persons as conditions of employment with the District.

  2. All applicants who are recommended for employment shall be required to meet any and all requirements of federal and state law, School Board policies, and the job description for the position and to comply with the following procedures in order to be eligible to commence work for the District. Such procedures shall include, but not be limited to:

    1. Completion and submission of forms and documents as set forth in the list incorporated herein by reference and attached at the end of this policy as attachment "A", including forms required by federal or state agencies or the School Board, and:

      1. Applicants must provide the names, addresses and phone numbers of all employers from the past five years, including starting date and ending date, although a department may request the applicant to supplement the employment history for additional years.

      2. Applicants shall provide a notarized letter explaining self-employment, including the name of the business.

      3. Applicants may be required to provide a letter explaining any break in employment history during the past five years.

      4. Applicants with five years of work history under one employer, but no other employment history, will need two of the three references to be personal.

      5. The name of the business, date and signature of the employer must be on the work reference form.

      6. Applicant shall include and list on the form the number of years a reference has been known to him/her. Paper references must match what the applicant entered on his/her online application.

      7. If applicant was ever arrested, the person may be required to provide a letter from the County Clerk stating the disposition of past arrests and the outcome of the arrest.

    2. Meeting the requirements and completion of forms referenced within other applicable School Board policies, including but not limited to School Board Policies 3.02 (Code of Ethics), 3.29 (Employee Use of Technology), 3.12 (Criminal Background Checks), and 3.21 (Safe Operation of District School Buses).

    3. Completion of forms or online enrollment related to the employee benefits package (FBMC/PB/0907).

    4. Completion and passing of pre-employment drug test as required by School Board Policies 3.96 and/or 3.961 within 30 days prior to commencement of employment for new applicants including student teachers. With respect to former employees, no new drug test will be required if rehired within 90 days of last day worked. Execution of PBSD 1735 Drug and Alcohol Free Workplace Acknowledgment, as required by Policy 3.96.

      Transportation (Bus Drivers) Applicants must pass a pre-employment physical and drug screen (as required by 49 CFR Part 40; 49 CFR §§ 383.71; 390.5; and 391.45) as prescribed by the U.S. Department of Transportation (DOT). The physician must complete ESE 479.

    5. Completion of a pre-employment medical examination to the extent required by federal or state laws or as required by the School Board and listed at the end of this policy on attachment "A".

      1. This section requires a physical exam as specified for certain positions with Environmental Control, Facilities Services, Transportation, or School Police, or

      2. As required by School Board Contract.

      3. For those employees that may be required to wear a respirator while performing their duties, PBSD Form 1594 Respirator Medical Evaluation Questionnaire shall be completed by the employee prior to the physical exam and submitted to the physician.

    6. Attendance at the District's new employee orientation session by applicants who are expected to be hired in the near future,

    7. In addition, the procedures shall include, but not be limited to:

      Transportation (Bus Driver and Attendant Applicants)

      1. Applicants must have been a licensed driver for five (5) years. (Bus Drivers Only).

      2. Before being accepted into the bus driver training class, the applicants must provide an Applicant Security Check form and required references.

      School Police Officers

      1. Applicants are required to pass a pre-employment physical and drug screen (Florida Statutes §943.13). Further, applicants must pass a psychological and a Computer Voice Stress Analyzer (CVSA) as allowed by the Florida Department of Law Enforcement.

      2. The physician must complete a Criminal Justice Standards and Training Commission (CJSTC) 75 Physician's Assessment and the Department of School Police will complete CJSTC 77.

  3. Preferences:

    1. As provided on the employment application, the District will provide a hiring preference for prospective employees who do not use tobacco or tobacco products.

    2. As provided on the employment application, the District will provide an employment preference for veterans.

  4. Persons who will be or are employed at the District will be required, when requested by the Superintendent/designee, to identify themselves through a biometric record, for such reasons as reporting their time and attendance and other District purposes.

    1. A biometric record means a record of one or more measurable biological or behavioral characteristics that can be used for automated recognition of an individual.

    2. For purposes of this policy, biometrics (unless prohibited by federal or Florida law) is limited to only fingerprints or a technology that utilizes an automated touchpad to recognize a person based on finger image or template. With the latter technology, biometrics will use a point on the finger for the image and will not utilize actual fingerprints.

  5. The District may require employees to complete and submit to the District additional forms or information if State or federal law changes or if the District determines that the forms are needed in its best interests.

  6. The District requires its employees to carry out their responsibilities in accordance to School Board Policy 1.013 (as may be amended), their job descriptions and reasonable directives from their supervisors that do not pose an immediate serious hazard to health and safety or clearly violate established law or policy.

  7. All District forms referenced within this Policy are hereby incorporated herein by reference as part of the Policy, unless they are incorporated within another District policy. These forms are available on the District Forms website.

  8. This policy shall be construed consistently with federal and state law, including the requirements of the Americans with Disabilities Act.

  9. Collective Bargaining Agreement. If the provisions of a collective bargaining agreement conflict with this Policy, the provisions of the collective bargaining agreement will prevail.

STATUTORY AUTHORITY:Fla. Stat. §§ 1001.32(2); 1001.41(1) & (2); 1001.42(5) & (26); 1001.43 (11); 1012.23(1)
LAWS IMPLEMENTED:Fla. Stat. §§ 1001.32(2); 1001.42(5); 1012.23(1); 1012.32
HISTORY:6/02/76; 6/16/87; 7/22/87; 3/3/10

ATTACHMENT “A”

CONDITIONS OF EMPLOYMENT FORMS AND DOCUMENTS

District Applicant Forms - All Applicants

  1. On-line Employment Application [PeopleSoft] (PBSD 0010, web process)

  2. Employee Reference (PBSD 0606)

  3. Background Information Check (PBSD 1456)

  4. Applicant Security Check (PBSD 1665)

  5. Employee Information Exemption from Public Records (PBSD 2130)

  6. Drug and Alcohol Free Workplace Acknowledgement (PBSD 1735)

  7. Social Security Collection Notice (PBSD 2272)

  8. Oath of Loyalty (PBSD 0018)

  9. Self Reporting of New Arrests and Convictions Affidavit (PBSD 1722)

  10. Verification of Receipt of Employee Evaluation and Agreement (for certain bargaining unit employees only) (PBSD 1876)

Transportation Applicants Only

  1. Applicant Medical/Health (PBSD 1218)

  2. Drug and Alcohol Testing Notification (Transportation Applicants Only) (PBSD 1541) (School Board Policy 3.961)

School Police Officers Applicants Only

  1. CJSTC-75 Physician’s Assessment (School Police Officers Only) (F.S. 943.13)

  2. Applicant Medical/Health (PBSD 1218)

Facilities Services

  1. Applicant Medical/Health (PBSD 1218)

  2. Respirator forms (PBSD 1980, 1981, 1985 & 1594)

State of Florida Forms and Documents—All Applicants

  1. Florida Retirement System (FRS) New Employee Certification

  2. Drivers License (if applicant has one)

Federal Forms and Documents—All Applicants

  1. Form I-9 Employee Eligibility Verification

  2. Section 1 (e) for IRS Form W-4

  3. Original Social Security card

Fingerprints

Fingerprints, pursuant to Fla. Stat. §1012.39

Other Documents

  1. Official Transcripts showing degree & copies of certificates

Other District Employee Forms (optional or as needed) based on job duties)

  1. Address Change Employee/Applicant/Substitute (PBSD 0108)

  2. Employee Violation Notice (PBSD 0477)

  3. Employee Information Update (PBSD 0862)

  4. Payroll Direct Deposit (PBSD 1636)

  5. Substitute Teacher Fingerprint and Drug Test Release (PBSD 2021)

  6. Access Card Identification Badge Application (PBSD 2023)

  7. Authorization for Release of Employee Medical Records (PBSD 2161)

  8. Fingerprint Payroll Deduction Authorization (PBSD 2265)